Instructor: Robin Wood - robin 'at' wctrain dot net
Supporting Documents
Click the New Table icon
A fly out menu will appear. Drag your mouse across the number of desired columns (across) and down the desired number of rows (down). The bottom of the fly out menu will display the number of row and columns. Release the mouse button to create the table.
Alternatively, you can click Table > Insert > Table from the menu to create a new table.
In the Insert Table dialog box you have more control over the table. The number of columns and rows can be set and the width of the columns can be set.
The Table AutoFormat command can also be accessed from this dialog box. The AutoFormat dialog box will allow you to apply a variety of predefined formats to your table. These formats will apply border, shading (background color), fonts, text color, and column widths to the table.
The AutoFormat command can also be accessed after creating a table by selecting the table and clicking Table > AutoFormat.
To select a Row, move your mouse pointer into the margin area of the document. The mouse pointer will turn into an arrow pointing to the right. Click your mouse once to select a row (if you want to select multiple rows, drag your mouse down after selecting the first row).
To select a Column, hover your mouse just over the column you want to select. A down arrow will appear, click once to select the column. Once a column is selected, you can hold down your left mouse button and drag left or right to select the next column.
To select the Table click the mouse once in the table. The table select symbol 
will appear in the upper left-hand corner (just over the table. Click the symbol once to select the entire table.
Once the table is selected, drag the table select symbol to a new location. Alternatively, with the table selected you can cut (or copy) and paste the table into a new location.
Inserting Rows and ColumnsSelect a row or column (or just click in) and click Table > Insert. From this menu you can insert columns to the left or right of your selection or rows above or below your selection.
You can also select a column or row and right click the column or row and select Insert Row or Column. Note: Inserted columns will be inserted above the selection and inserted rows will be inserted to the left of the selection. Right click the table and select Table Properties or click inside the table and select Table > Table Properties.
The Table Properties dialog box will allow you to adjust the width of the table, the alignment, the text wrapping, borders and shading, and positioning. Notice that there are four tabs in the Table Properties dialog box - Table, Row, Column, Cell.
The Row Properties allows you to alter the row height and to allow rows to break across pages.
On the Column tab you can adjust the width of the column.
The Cell tab allows you to set the width of a cell and the vertical alignment of the selected cells.
Select the row or column and press CTRL+X on the keyboard or select Table > Delete Rows or Columns.
The Tables and Borders toolbar will allow you to access all of the popular table commands. To turn this toolbar on, click View > Toolbars > Tables and Borders.
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Draw Table - You can draw out a table. This will give you much more control over your table layout. Allows you to add additional rows and columns to existing tables. |
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Erase existing borders in a table. |
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Select a border line style. |
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Select a border line width. |
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Select a border line color. |
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Once you have selected the line style, the line width, and the color, select where you want to apply the border. |
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Select the fill color or background color of a cell or cells. |
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Insert Table |
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Merges two or more cells together. You must select at least two cells for this option/icon to be available. |
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 Split one cell into two. A dialog box will appear where you can indicate how many rows or columns you want to split the cell into. |
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Set the vertical and horizontal alignment of the cell contents. |
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Sets selected rows or columns to equal width. |
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Table AutoFormat (see above) |
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Adjust the direction of the text. |
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 Sort selected columns in ascending or descending order. Clicking Table > Sort will give you more sorting options. |
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 Sums (adds) the column or row. In addition to the sum function you can also select the cell that you want to calculate and click Insert > Formula. From the Formula dialog box you can perform more complex calculations. |
Press CTRL + Enter or click Insert > Break > Page Break > OK.
Deleting a Page Break
I think it's easiest to switch to Normal View (View > Normal) to delete a page break. The Page Breaks will appear on the page.
Click on the Page Break line and press the Delete key.
It is best to work in Print Layout when you're working with headers and footers; click View > Print Layout. Select the page that you want the Header or Footer to start on (page 2 if you do not want the header/footer to appear on page 1). Select View > Header/Footer.
The Header and Footer boxes will also appear. Here you can input the text that you want to appear at the top of every page (header) or at the bottom of every page (footer).
The Header and Footer toolbar will also appear. You can add predefined (auto) text blocks, page numbering, date, time, and access the page setup functions from this toolbar.
Clicking the Page Setup icon 
will allow you to turn off the header and footer on the first page (select Different First Page) or create odd and even page headers and footers.
Click the Close icon on the Header and Footer toolbar to exit the header/footer.
You can edit any header or footer by clicking View > Header Footer.
Click File > Page Setup will allow you to access the Page Setup options. This includes margins, paper size, paper source, and layout.
Click File > Print to access the complete print menu.
